Product Area:Contract Status Card and Email

 Impact of Change:Quality of life improvements

 Roles Impacted:Collaborators on contract

Details

In situations where a contract is in the signing stage but hasn't been sent for a signature yet, there was no clear status indicator to show this. To improve clarity, we have added a "Not sent for signature" pill on the status card. This helps collaborators understand that the contract is in the signing stage but hasn't been sent out for signing yet.

Additionally, we have removed the timeline bar from both the status card and email because it wasn't providing any useful information to the collaborators

Relevant Resources: Refer to the screenshot attached below to see the visuals

How to Enable : Available on all workspaces.

 Product Area:Supporting Documents

 Roles Impacted:Every user on SpotDraft

Details:

We have now added support for .kmz and .kml file types in Supporting Documents. These file formats are commonly used for displaying geographic information with tools like Google Earth. This enhancement simplifies the process of storing geographic data associated to contracts within SpotDraft.

How to Enable : This feature is automatically applied to all SpotDraft accounts. No additional steps are required.

Relevant Resources: No resources at this time

 Product Area:VerifAI

 Impact of Change: Reliability, Quality of life improvement

 Roles Impacted:All users of VerifAI

Details:

We've redesigned VerifAI to be a true copilot, seamlessly adapting to your every edit.

Previously, VerifAI only read your contract once, when the plugin loaded, ignoring any changes you made afterward. This meant that Guide results were outdated and not reflecting the latest version of your document.

Now, VerifAI constantly monitors your document, indexing it in real-time to keep pace with your edits. This ensures that Guide results remain accurate and relevant, even as you make changes throughout your review process.

This is a significant leap forward for VerifAI, delivering a more responsive and reliable experience that aligns perfectly with how lawyers work.

How to Enable : No action required. Automatically implemented for all VerifAI users.

Relevant Resources: No resources at this time 

 Product Area:Contract Management

 Impact of Change:Quality of Life and Better Data Hygiene

 Roles Impacted: Users of “Import Executed Contracts” using Smart Data Capture

Details

Smart Data Capture can also add counterparties to contracts. SDC sometimes has the habit of extracting some unnecessary counterparties either due to lack of sufficient context or the use of alias names etc.

What changes?

So far, it wasn’t possible for users to manually remove these unwanted counterparties whenever SDC would add them inadvertently. Often they would have to reach out to us via support and our oncall engineers would have to remove them from the backend. There used to be an option to replace a counterparty, but that wouldn’t help if there were more than one wrongly extracted counterparties.

Going forward, this will become self serve! While our ML lab is making efforts to eliminate the root cause of poor extractions, we’ve also now given users the affordance to delete these counterparties on their own.

How to remove counterparties from contracts?

• Prerequisite: The contract has to be an import executed contract (counterparties from other workflows cannot be removed since they are always manually entered--basically, if there is an “Add Counterparty” button, there is a corresponding “Remove counterparty” button).
• Also the contract needs to have atleast two counterparties (because otherwise “replace counterparty” works just fine)
• Head into the “Party Information section” on the contract summary page
• Hit the “trash can” icon next to the unwanted counterparty.

How to Enable : Available on all workspaces.

 Product Area: Smart Data Capture and Access Control

 Impact of Change: Improved control over feature usage

 Roles Impacted: SDC users and admins

Details

Ever since Smart Data Capture became paid and credits became a limited resource, admins have wanted control over who can extract data and consume credits.

This is now possible. Admins will now have the ability to decide which teams get access to “Extract Contract Metadata”.

This is available in the Teams section under access control.

What changes?

If a user is a part of a team that has the ability to extract metadata, they will be able to use Smart Data Capture.

If not, they won’t be able to use SDC across all touchpoints (Extract button, Upload contracts, Import Executed contracts, etc.)

Important note: In order to preserve status quo and avoid disruption to existing users, all existing teams have been given this access by default. Any newly created teams will need to be given access separately.

How to Enable : Available on all workspaces.

 Product Area:Workflow Manager (Workflow Settings) and downloaded contract from SpotDraft.

 Impact of Change:Efficient way to identify approval status on the contract

 Roles Impacted: External and Internal collaborators on a contract

Details

There are situations where collaborators outside the SpotDraft ecosystem(who are not users of SpotDraft), or those not involved in the contract lifecycle from the start, such as signatories, need to know if the contract has been approved by their legal team. This assurance allows them to take action confidently when they receive the contract without any back and forth with their legal team.

Feature Overview

The "Add Approval Watermark" feature lets users automatically add an approval watermark to contracts at the signing stage. This watermark indicates to collaborators outside SpotDraft that the contract has been reviewed and approved by your legal team, encouraging faster collaboration over contracts.

How It Works

1. Setting Up the Watermark: Users set the watermark text for a particular workflow through the Workflow Manager settings and publish the changes.
2. Template and Review Flows:When a contract is marked for execution, the watermark text set for the respective workflow will automatically be added to the bottom of each contract page.
3. Upload and Sign Flow:When a contract is uploaded via the upload and sign flow, the watermark text will automatically be added to the contract if it is set up at the workflow level for that particular contract.

This feature ensures that all relevant parties are aware of the contract’s approval status or relevant important processes, for them to easily take their respective action on the contract.

Note:Make sure the uploaded contract uses a consistent A4 layout so the watermark appears clearly.

How to Enable : Available on all workspaces.

Relevant Resources: Help Documentation  

 Product Area:Cmd K

 Impact of Change:Quality of life improvements

 Roles Impacted: Every user on SpotDraft

Details

Searching for contracts is now more intuitive with direct search results in Cmd K.

Here's what's changed:

• All actions and contracts in one search: Previously, contract search from Cmd K required a click on the Tab button. Now, contract results and all other actions are displayed directly in the Cmd K search, providing a truly global shortcut hub on SpotDraft.
• Top four contracts as results: Instead of 25 contracts, the search now shows the top 4 results for a more focused view. You can view all contracts by switching to repository search.

How to Enable : Available on all workspaces.

 Product Area: Counterparty signing, review, and approval(added via recipient sidesheet) links.

 Impact of Change:Enhanced security for counterparty contract links.

 Roles Impacted: Counterparty signatories, reviewers, approvers (added via recipient sidesheet) and viewers.

Details

Introducing an email OTP-based counterparty verification mechanism on SpotDraft. This security feature ensures that only the intended counterparty users can take action on the contract links sent via SpotDraft.

Here is how it works:

When the counterparty recipient tries to access the contract link, they will be prompted to enter a 6-digit OTP sent to their email address. Only upon valid authentication will the recipient be able to access the contract link. Users have up to 5 attempts to enter a valid OTP. If they fail, there will be a 1-hour freeze during which they cannot take any action on the contract.

Counterparty signatories also have the option to resend the OTP if they did not receive it.

The creator party can enable one-time password verification on a workflow. Once the workflow is published, all contracts created via that workflow will have email-based OTP authentication for counterparty contract links.

Note: Email-based OTP verification is not applicable for contracts created via embedded flow or express templates.

How to Enable : Available on all workspaces.

Relevant Resources: Help Documentation 

 Product Area:Access Control

 Impact of Change:Increased transparency into access control

 Roles Impacted: All viewers of a contract

Details

We’ve made two key improvements to enhance your SpotDraft experience:

• Contract Access Visibility: It’s essential to know who can access your confidential contracts and how they gained access. Now, you’ll find this information clearly displayed at the top-right of every contract view. This allows you to easily identify unauthorized access and take appropriate action.
• Clarified Role Permissions: We’ve made it easier to understand the permissions associated with different roles within SpotDraft. A concise summary of each role’s capabilities is now directly available in the UI. For even more detailed information, you can consult the linked help documentation.

As a bonus update, we’ve revamped the feature to invite users to a contract. The new UI is cleaner and simpler to understand.

How to Enable : Available on all workspaces.

Relevant Resources: Help Documentation 

 Product Area:Salesforce Integration

 Impact of Change:Link executed contracts from SpotDraft to SFDC

 Roles Impacted: SFDC integration users

Details

• We now create a SpotDraft Contract record on Salesforce as soon as a contract is linked to a Salesforce record in the ‘Manage’ section, at any stage in the contract lifecycle (pre/post-execution stages).
• Unlinking a record in the SpotDraft manage section also deletes the SpotDraft Contract record in Salesforce.
• Updating the linkage from record A to record B removes the SpotDraft contract record from record A and creates it under record B.
• Now we’re able to identify whether a contract was signed inside SpotDraft or outside and update the status of the signatories accordingly. If signed outside of SpotDraft, we have introduced a new status called 'Signed Externally.'

How to Enable : Available on all workspaces.

Relevant Resources: No resources at this time